University of Illinois at Urbana-Champaign
The Grainger College of Engineering
Illinois Center for Transportation

Documentation of Contract Quantities

Course
Materials

Course Instructions

Schedule
and  Registration

Frequently Asked Questions  

A course will not be held in December. An announcement regarding a format change for 2022 will be released soon.

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The Documentation of Contract Quantities course is recommended for individuals with at least one year of Illinois Department of Transportation construction experience. Attendees should also have a familiarity with general highway and IDOT construction terminology and practices. It is also important to have a basic understanding of algebra and geometry with this course, especially concerning the order of operations and the ability to calculate area and volume. Attendees are encouraged to review the math refresher links prior to taking the course.

Why do I need documentation certification?

Documentation of Contract Quantities is administered by Illinois Center for Transportation offering documentation certification (IDOT class S-14).

The class is a prequalification for all IDOT consultants who will perform construction inspection (Phase III) work, including staking, material testing, inspection, documentation of materials and quantities, record keeping, enforcing specifications and much more. Check out a complete list of requirements for consultant prequalification.

The course helps attendees learn how to:

  • Properly document contract quantities in compliance with state and federal standards
  • Make project diary entries
  • Quantify book preparation
  • Use the cross-reference system 
  • Create extra work reports, measurement and calculation of pay items for pay quantities occurring in road and bridge plans.

How do I become certified?

To obtain documentation certification, one must successfully pass the test administered during the Documentation of Contract Quantities’ course with a score of 70 percent or higher. Once a passing test score is obtained, certification is valid for four years.

In the event a passing score is not obtained, attendees will need to retake the course by registering online and paying the associated fee.

How do I recertify?

Individuals can recertify by retaking the class, which includes registering online, paying the associated fee and passing the exam with a score of 70 percent or higher.

Note: It is each individual’s responsibility to remember to register for and retake the course and test to remain certified. No exceptions.

Format

The self-paced course is held online. View the instructions prior to taking the course. The exam is two and a half hours long. Individuals that are recertifying may elect to take the test immediately and are not required to review the entire course. 

Items needed for certification exam:
             1. Valid photo identification (driver’s license, state ID or passport).
             2. Computer with web camera, microphone and internet connection.
             3. PDF or printed versions of the course materials AND 2016 Spec Book.

Fees

Spaces must be reserved with a credit card. IDOT personnel are to contact their district registrar to register. For those unsure who their district registrar is, please contact us.

  1. Consultants: $275

  2. IDOT or local agency
    employees: $50

Professional Development Hours

Those that pass the course earn 14 professional development hours. Earned PDHs appear on the certificate provided with a passing score.

No PDHs are awarded to those who do not earn a passing exam score. Those who fail the exam will need to register and pay for another course and earn a passing score before being awarded PDHs.

Cancellation policy

Please cancel your registrations no later than one month prior to the course deadline by contacting doctraining@illinois.edu.

    • September course must be cancelled prior to Sept. 15.
    • October course must be cancelled prior to Oct. 15.
    • November course must be cancelled prior to Nov. 15.

If you cancel before the deadline, a refund less $50 processing fee will be made.

If you cancel after the deadline or do not complete the course within the time stated in your course information email, no refunds will be given.

Expiration dates 

For active accounts,  expiration dates are as follows:

  • August 2021 course expires at 11:59 p.m. Sept. 15, 2021.
  • September 2021 course expires at 11:59 p.m. Oct. 15, 2021.
  • October 2021 course expires at 11:59 p.m. Nov. 15, 2021.
  • November 2021 course expires at 11:59 p.m. Dec. 15, 2021.

  • Deadlines for the August 2021 class and subsequent courses will be the 15th of the following month of the registered course by 11:59 p.m. For example, the deadline for the August 2021 course is Sept. 15, 2021, at 11:59 p.m.
    ***No weekend and/or holiday exceptions will be provided.***

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