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University of Illinois Urbana-Champaign
University of Illinois at Urbana-Champaign
Grainger College of Engineering
Illinois Center for Transportation

Documentation of Contract Quantities

Class
Materials

Schedule
and  Registration

Frequently Asked Questions

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The Documentation of Contract Quantities course is recommended for individuals with at least one year of Illinois Department of Transportation construction experience. Attendees should also have a familiarity with general highway and IDOT construction terminology and practices. It is also important to have a basic understanding of algebra and geometry with this course, especially concerning the order of operations and the ability to calculate area and volume. Attendees are encouraged to review the math refresher links prior to taking the course.

Why do I need documentation certification?

Documentation of Contract Quantities is administered by Illinois Center for Transportation offering documentation certification (IDOT class S-14).

The course is a prequalification for all IDOT consultants who will perform construction inspection (Phase III) work, including staking, material testing, inspection, documentation of materials and quantities, record keeping, enforcing specifications and much more. Check out a complete list of requirements for consultant prequalification.

The class helps attendees learn how to:

  • Properly document contract quantities in compliance with state and federal standards
  • Make project diary entries
  • Quantify book preparation
  • Use the cross-reference system 
  • Create extra work reports, measurement and calculation of pay items for pay quantities occurring in road and bridge plans.

How do I become certified?

To obtain documentation certification, one must successfully pass the test administered during the Documentation of Contract Quantities’ full class with a score of 70 percent or higher. Once a passing test score is obtained, certification is valid for four years.

In the event a passing score is not obtained, full class attendees may choose to either take a retest or retake the
full class by registering online and paying the associated fee. Only one retest attempt is allowed after failing a full- class exam. The retest must occur within one calendar year of the full class exam date.

If one fails to pass a retest exam, then he or she must take the full class in order to attempt the exam again.

How do I recertify?

Certified individuals have a four-month grace period following the expiration of their certification. Before the end of the grace period, attendees have one opportunity to recertify by registering online and paying the associated fee, taking a two- and-a-half-hour documentation exam (retest) and passing with a score of 70 percent or higher.

If certification expires by more than the allotted four-month grace period or the attendee does not pass the retest, the individual must retake the full class in order to attempt the exam again. Once a passing test score is obtained, the individual will again be certified.

Note: It is each individual’s responsibility to remember to retest within the four-month grace period of his or her certification expiration date. No exceptions.

Format

Full class and retest are held online. View the instructions prior to taking the full class or retest. Each test, both for the full class and the retest, is two and a half hours long.

Items needed for certification exam:
             1. Valid photo identification (driver’s license, state ID or passport).
             2. Computer with web camera, microphone and internet connection.
             3. PDF or printed versions of the class materials AND 2016 Spec Book.

Fees

Spaces must be reserved with a credit card. IDOT personnel are to contact their district registrar to register. For those unsure who their district registrar is, please contact us.

  1. Full class:

    Consultants: $350
    IDOT or local agency: $50

  2. Retest:

    Consultant retest: $100
    IDOT or local agency employees retest: $50

Cancellation policy

Please cancel your registrations no later than one month following the full class and retest start date by contacting doctraining@illinois.edu.
For example:

    • July  full class and retest must be cancelled prior to August 1.
    • August full class and retest must be cancelled prior to September 1.
    • September full class and retest must be cancelled prior to October 1.
    • October full class and retest must be cancelled prior to November 1.
    • November full class and retest must be cancelled prior to December 1.

If you cancel before the deadline, a refund less $50 processing fee will be made.

If you cancel after the deadline or do not complete the full class or retest within the time stated in your course information email, no refunds will be given.

 


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